This Code of Conduct explains how members of Friends of Belfast Crescent CIC are expected to carry out their duties whilst representing the company. All members agree to abide by the Code of Conduct laid out below. Any breaches of the code may result in the suspension of membership until such time as the matter can be heard, in full, at a General Meeting.
General Conduct
Members of the company agree to work collectively to further the objectives of the company. Members acting or speaking on behalf of the company should ensure they follow the agreed view of the company and not their own personal view, where these may differ.
Confidentiality
The business of the association may involve members in dealing with issues that are sensitive. Members must exercise discretion and care in performing their duties and responsibilities. If confidential information is provided, it may only be used for the business of the meeting and it must not be passed on to anyone outside of that meeting. Such information will not in any case include any personal information about individuals, except at that individual’s written request.
Conduct at meetings
Members will at all times observe points detailed below while attending or taking part in any meeting.
- To be courteous to each other and support and assist other members in seeking the best possible solution to problems being discussed.
- To allow each other the opportunity to speak and comment.
- To follow the guidance of the chairperson conducting the meeting.
- To remember that you are representing the views of the community and are accountable to the company.
- To remember that the purpose of any meeting is to benefit the residents generally and not specific individuals.
- To bear in mind the rights of individual residents and the duties of council employees when proposing solutions to problems.
- Not to speak or write on behalf of the company without the prior agreement of the company. Any correspondence sent on behalf of the company should be made available to any member that requests it.
- To operate within the rules laid down in the Articles of Association.
Conflicts Of Interest
- Must not expect favourable treatment from council officers or from the company itself, nor should they be treated any less favourably.
- When dealing with statutory bodies, members must make clear whether they are acting as an individual resident or in their capacity as a representative of the association.
- Must disclose any personal, financial or material interest in any matter being considered by the company, e.g. If a member or member’s relation work for a repairs contractor
